Case study
A brokerage network cuts mortgage file preparation time by 15x
15 agencies, 5 partner banks, 400 files per month: this Paris-region network eliminated document back-and-forth with its banking partners.
Context
Industry
Mortgage brokerage (15-agency network, Paris region)
Volume
400+ mortgage files per month
Partner banks
Crédit Agricole, LCL, Société Générale, BNP Paribas, Caisse d'Épargne
Team
15 brokers + 4 back-office staff
The problem
Each partner bank requires a different document set, with formats and eligibility criteria that change regularly. The back-office was drowning in follow-ups.
- 45 minutes on average to check a mortgage file's completeness
- Back-and-forth with borrowers for missing or unreadable documents
- Each bank imposes its own criteria: BNP ≠ Crédit Agricole ≠ LCL
- Bank processing times extended by incomplete files
- Overwhelmed back-office, frustrated brokers, impatient clients
The solution
CheckFile.ai checks each mortgage file in real time against the specific requirements of the target bank, before submission.
- Validation rules mapped to each partner bank's requirements
- Pre-submission checks: completeness, readability, validity dates
- Compliance report generated for broker and client
- Integration with the brokerage network's internal CRM
The results
45→3 min
per mortgage file
Verification cut from 45 to 3 minutes
-70%
document back-and-forth
Client follow-ups dropped by 70%
-40%
bank acceptance delay
Complete files = faster processing
98%
first-submission completeness
Nearly all files compliant on first send
“Our brokers spent more time chasing documents than advising clients. With CheckFile, the file goes out complete or doesn't go at all. The banks thank us for it.”
Director of Operations
Mortgage brokerage network, Paris region