100% subcontractor compliance and zero HSA fines for 18 months
150 job sites per year, 60 subcontractors, dozens of certificates to monitor: this general contractor automated its subcontractor compliance chain.
Context
General contractor (150 sites/year, 60 regular subcontractors)
400+ compliance documents per month
Tax clearance certificates, CRO extracts, public liability insurance, Safe Pass
2 compliance officers
The problem
Irish construction law and Revenue's RCT regime require strict subcontractor certificate monitoring. With 60 subcontractors and documents expiring every month, manual checks were a ticking time bomb.
- 35 hours per month for 2 people dedicated to compliance monitoring
- Expired tax clearance and public liability insurance certificates slipping through
- Actual compliance rate estimated at 60% -- the rest unchecked
- Criminal liability risk for company directors during HSA inspections
- Subcontractors sent to job sites with expired Safe Pass cards
The solution
CheckFile.ai continuously monitors each subcontractor's compliance: certificate validity, expiration alerts, automatic enrichment via CRO and Revenue Online Service.
- Automatic tracking of each subcontractor certificate's validity
- Expiration alerts 30, 15, and 7 days before deadline
- Automatic enrichment via CRO (company registration) and Revenue (tax clearance status)
- Compliance dashboard by job site and by subcontractor
The results
“During the last HSA inspection, the inspector accessed all our certificates in 2 clicks. He couldn't believe it. Before CheckFile, that same inspection would have taken 3 days to prepare -- and probably cost us a fine.”
Compliance Director
General contractor, 150 sites/year, Ireland