Case study
Rental time cut in half and fake documents intercepted every month
6 offices, 120 tenant files per month: this Dublin estate agency group automated completeness and authenticity checks on every application.
Context
Industry
Network of 6 estate agency offices (lettings + sales, Dublin area)
Volume
120 tenant files per month
Tools
Reapit (property software), RTB registration
Team
6 property managers
The problem
Dublin's competitive rental market pushes some applicants to falsify their files. Overwhelmed property managers lacked the time and tools to verify everything.
- Tenant files incomplete in 40% of cases on first submission
- Rising fake document attempts (Employment Detail Summaries, employer references)
- Time-consuming manual checks: 20 min per file, 120 files/month
- Average rental delay: 12 days from viewing to lease signing
- Legal risk if a fraudulent tenant is accepted
The solution
CheckFile.ai automatically verifies each tenant file: regulatory completeness, document authenticity, information consistency.
- Automatic verification of ID, Employment Detail Summary, employer references, supporting documents
- Detection of inconsistencies and anomalies (amounts, dates, suspicious formats)
- Equal Status Acts compliance: only authorised documents are requested
- Shareable verification report for the landlord
The results
100%
of files verified before viewing
No more files processed without checks
3/mo
fake document attempts detected
Falsified documents automatically intercepted
-80%
file processing time
From 20 to 4 minutes per tenant file
12→5 d
average rental delay
Delay cut by more than half
“Last month, CheckFile caught an Employment Detail Summary edited in Photoshop that we would have validated by eye. That alone justifies the investment. The time savings are a bonus.”
Head of Lettings
Estate agency group, Dublin