Case study
100% subcontractor compliance and zero OSHA citations for 18 months
200 job sites per year, 80 subcontractors, dozens of certificates to monitor: this general contractor automated its subcontractor compliance chain.
Context
Industry
General contractor (200 projects/year, 80 regular subcontractors)
Volume
500+ compliance documents per month
References
COIs, workers' comp, contractor's licenses, OSHA 10/30 cards
Team
2 compliance coordinators
The problem
Federal and state regulations require strict subcontractor documentation. With 80 subs and certificates expiring every month, manual tracking was a ticking time bomb.
- 40 hours per month for 2 people dedicated to compliance monitoring
- Expired certificates of insurance and workers' comp slipping through
- Actual compliance rate estimated at 60% -- the rest unchecked
- Liability risk for the company during OSHA inspections and audits
- Subcontractors deployed to job sites with expired documents
The solution
CheckFile.ai continuously monitors each subcontractor's compliance: certificate validity, expiration alerts, automatic verification via Secretary of State and insurance carrier databases.
- Automatic tracking of each subcontractor certificate's validity
- Expiration alerts 30, 15, and 7 days before deadline
- Automatic verification of business licenses and insurance coverage status
- Compliance dashboard by project and by subcontractor
The results
100%
continuous compliance
Up from 60% before CheckFile deployment
0
OSHA citations in 18 months
Zero violations since deployment
-75%
compliance monitoring time
From 40h to 10h per month for the team
15/mo
expired certificates caught
Intercepted before job site deployment
“During the last OSHA audit, the inspector accessed all our certificates in 2 clicks. He couldn't believe it. Before CheckFile, that same audit would have taken 3 days to prepare -- and probably cost us a citation.”
Director of Risk Management
General contractor, 200 projects/year