Zero missing documents at hire: a staffing group secures 800 placements per month
12 offices, 800 temporary workers per month, OSHA certifications to monitor: this Midwest staffing group eliminated compliance risk tied to document verification.
Context
Regional staffing group (12 offices, Midwest)
800 placements per month, 4,000+ documents processed
Bullhorn (staffing software), I-9/E-Verify, work authorizations, OSHA certifications
6 recruiters + 2 compliance staff
The problem
Temporary staffing demands flawless document compliance: valid work authorization, up-to-date certifications, I-9 completed on time. A single missing document exposes the company to federal penalties.
- Work authorization documents checked manually: risk of expiration date errors
- Expired OSHA cards and forklift certifications sent to job sites
- I-9 forms sometimes incomplete or filed late in the rush to fill assignments
- Federal penalties for I-9 violations: up to $2,507 per form for first offense
- Increasingly frequent ICE audits and DOL investigations
The solution
CheckFile.ai automatically verifies each temporary worker's file at onboarding: completeness, work authorization validity, up-to-date certifications, I-9 compliance.
- Automatic completeness check of the onboarding file
- Work authorization validity control and expiration alerts
- Tracking of OSHA, forklift, CDL, and job-specific certifications
- Automatic hold on assignment if file is incomplete or non-compliant
The results
“A temp worker with an expired OSHA card sent to a job site is a potential accident and a huge liability. CheckFile intercepts 45 such cases every month. I sleep better at night.”
Director of Operations
Staffing group, Midwest (12 offices)