Zero missing documents at hire: a staffing group secures 800 onboardings per month
12 agencies, 800 temporary workers per month, White Cards and licences to monitor: this Queensland group eliminated compliance risk tied to document verification.
Context
Regional staffing group (12 agencies, Queensland)
800 onboardings per month, 4,000+ documents processed
FastTrack (staffing software), VEVO, visa work rights, White Cards
6 recruiters + 2 admin staff
The problem
Temporary staffing demands flawless document compliance: valid visa work rights, up-to-date White Cards and licences, TFN declarations filed. A single missing document exposes the group to significant penalties.
- Visa work rights checked manually: risk of date validity errors
- Expired White Cards and forklift licences sent to job sites
- TFN declarations sometimes forgotten in the rush to fill assignments
- Penalties for employing workers without valid work rights: up to A$99,000 per worker
- Increasingly frequent Fair Work and Border Force inspections
The solution
CheckFile.ai automatically verifies each temporary worker's file at onboarding: completeness, visa work rights validity, up-to-date certifications, TFN declaration completion.
- Automatic completeness check of the hiring file
- Visa work rights validity control via VEVO and expiration alerts
- Tracking of White Cards, forklift licences, and site-specific certifications
- Automatic block on assignment if file is incomplete
The results
“A temp worker with an expired White Card sent to a construction site is a potential accident and massive liability. CheckFile intercepts 45 such cases every month. I sleep better at night.”
Director of Operations
Staffing group, Queensland (12 agencies)