Industry challenges
Unmanageable consignment note volumes
Hundreds of consignment notes to process daily, including manual entry, signature verification and reconciliation with delivery receipts.
Critical customs compliance
Customs declarations, certificates of origin, quarantine documents: an administrative error can block goods at the border and cost thousands in penalties.
Undetected delivery discrepancies
Differences between consignment notes, delivery receipts and invoices discovered too late: quantities, weights, product references, Incoterms conditions not met.
Driver and vehicle documentation
Heavy vehicle licences, chain of responsibility compliance, fatigue management records, vehicle registration, insurance: impossible to manually track deadlines for dozens of vehicles.
Documents processed
- —Consignment notes and freight manifests
- —Customs declarations and certificates of origin
- —Signed delivery receipts and proof of delivery
- —Freight invoices and fuel surcharges
- —Heavy vehicle accreditation (NHVAS)
- —Dangerous goods declarations (ADG Code)
- —Carrier public liability insurance certificates
- —Packing lists and quarantine declarations
Automatic validations
- ✓Signed consignment note = signed delivery receipt: matching signatures and notations
- ✓Declared weight = measured weight vs vehicle GVM (Gross Vehicle Mass)
- ✓Active heavy vehicle accreditation (NHVAS) covering the transport type
- ✓Vehicle registration current and CTP insurance not expired
- ✓Customs compliance: tariff classification codes, values and origins vs commercial invoice
- ✓Invoiced rates matching framework contract with the consignor
- ✓Incoterms respected: loading, unloading and insurance responsibilities (EXW, FCA, DAP, DDP...)
Observed results
94%
time saved on consignment note data entry
87%
billing errors avoided
100%
compliance with customs inspections