Zero missing documents at hire: a staffing group secures 800 onboardings per month
12 branches, 800 temporary workers per month, trade certifications to monitor: this Ontario-based group eliminated liability risk tied to document compliance.
Context
Regional staffing group (12 branches, Ontario)
800 onboardings per month, 4,000+ documents processed
Bullhorn (staffing software), SIN verification, work permits, Red Seal certifications
6 recruiters + 2 admin staff
The problem
Temporary staffing demands flawless document compliance: valid work permits, up-to-date certifications, SIN verification. A single missing document exposes the group to significant penalties.
- Work permits checked manually: risk of date validity errors
- Expired trade certifications and safety training sent to job sites
- SIN collection sometimes missed in the rush to fill assignments
- Employer liability for non-compliant hiring: substantial fines under IRPA and ESA
- Increasingly frequent Ministry of Labour inspections
The solution
CheckFile.ai automatically verifies each temporary worker's file at onboarding: completeness, permit validity, up-to-date certifications, SIN documentation.
- Automatic completeness check of the hiring file
- Work permit validity control and expiration alerts
- Tracking of trade certifications, Red Seal endorsements, and site-specific safety training
- Automatic block on assignment if file is incomplete
The results
“A temp worker with an expired trade certification sent to a job site is a potential accident and employer liability. CheckFile intercepts 45 such cases every month. I sleep better at night.”
Director of Operations
Staffing group, Ontario (12 branches)